What Is A Submittal Package?

A submittal package represents a collection of submittals that will be sent to a series of reviewers for feedback. A designated manager of the package reviews the feedback and makes a final determination on each item in the package when he or she completes the package.
What is a submittal package? A submittal package is a container that stores one or more submittals. Typically, a general contractor creates submittal packages that list all of the individual submittals specific to a particular trade or subcontractor.

What is a submittal and how do I create one?

Shop drawing, material data, product samples, or other product data (e.g., blueprints, product manuals, etc.) Submittals are often created by a project manager and/or a contractor (or subcontractor) to request information from the responsible subcontractor about the specific items planned for fabrication and/or installation on a project.

What is an architectural submittal?

What is a Submittal? Submittals are documents, samples, and other information that must be delivered to the architects, engineers, consultants, and more on a project before work even starts on a project. These are absolutely crucial for any project because projects run on specs and plans.

What are submittal requirements for subcontractors?

Submittal requirements often vary between projects, but generally encompass shop drawings, product specifications, technical data, and product samples. Unlike construction drawings, shop drawings are not drafted by the design team. Instead, they’re prepared by the professional who supplies the item they depict, such as a vendor or a subcontractor.

How do I create a submittal package?

Here are five suggestions to make your submittal packages easy to put together and, importantly, easy for your GC and design team to review.

  1. Be specification specific.
  2. Make it bite-size, effort-wise.
  3. Keep your act together.
  4. FYI, by-the-by.
  5. Get a start on the end.

What is the purpose of a submittal?

Purpose: Submittals are required by the contract in order to regulate the timely flow of materials to be incorporated into work. They are necessary to demonstrate that the proposed materials, etc., are in compliance with the contract.

How do you package submittals in procore?

Steps

  1. Navigate to the project’s Submittals tool.
  2. Click +Create > Submittals Package.
  3. In the ‘General’ tab, complete the data entry in the ‘General Information’ area as follows:
  4. If you want to add one or more existing submittals to this package, see Add an Existing Submittal to a Submittal Package.

What are submittals in procore?

A submittal refers to the written and/or physical information provided by a responsible contractor (i.e., contractors and subs) to the general contractor. This information is submitted to the design team for approval of equipment, materials, etc. before they are fabricated and delivered to the project.

What is the difference between submission and submittal?

“Submittal” is the act of submitting; it should not be used to describe the thing being submitted, as in “clip a five-dollar bill to your submittal and it will receive our earliest attention.” In almost all cases “submission” is clearer and more traditional than “submittal.”

What is included in a submittal?

Submittal items include schedules, meeting minutes, product data, shop drawings, test data, product samples, warranties, and operations and maintenance (O&M) data. A large project, with dozens of subs, may have 500 or more individual submittals.

What are the three types of submittals?

Submittals can be categorized as follows:

  • Preconstruction Submittals.
  • Construction Submittals.
  • Closeout and Maintenance Submittals.
  • Is a product sample considered submittal?

    Product samples

    Product sample submittals comprise portions, or full samples, of various building materials. This extensive category of submittals can include anything from exterior cladding materials to interior furnishing and actual pieces of equipment.

    Is a submittal a contract document?

    Submittals are not contract documents. The contractor prepares submittals, and the architect prepares contract documents.

    What does submittals mean in construction?

    Construction submittals are defined by bizfluent as “documents submitted by the contractor to the architect for his approval for use in a project,” while Lexology explains that “Submittals consist of information provided by the contractor to the design professional for approval of equipment, materials, etc.

    What are submittals in plumbing?

    The plumbing submission shall include any and all plumbing requirements from other construction disciplines. Plumbing plans shall be of sufficient detail to permit a complete understanding of the scope of your project. Riser diagrams for pressure and DWV lines shall be provided.

    Are shop drawings and submittals the same thing?

    The shop drawing review and approval process formalizes the method for a contractor to demonstrate how it will accomplish these design obligations. The submittal process also allows the design professional to review the design and make sure they comply with the design intent.

    Who approved submittals?

    In order for the proposed project to go ahead, the engineers and architects must approve the materials for compliance with the owner’s contract. They must also approve the materials for appearance, safety and quality. On large projects, the submittal process is usually formal and clearly defined.

    What are submittals in engineering?

    Submittals are those shop drawings, product data, samples, and mock-ups to be delivered to the design professional (the architect or engineer) for review and action as required by the contract documents. Various types of submittals are part of the construction process.

    How to make a successful submittal?

    Be specification specific. Do separate submittal packages in each specification section. This approach corresponds with industry best practices and, often, the submittal requirements set out in the Submittal Procedures section (01 33 00) of most Project Manuals. For sure, don’t mix Wood Doors (08 14 00) with Bicycle Racks (12 93 13).

    Can you reject one item from a submittal package?

    And, as the architect pointed out, “if you reject one item, you have to reject the whole package.” This doesn’t work for anyone: sub, GC, or designer. There are better ways to go. A submittal package is best defined as a set of items, ideally from a single spec section, along with the documents that support them.

    How do I use a different number for the submittal package?

    To use the duplicate number you entered for the submittal package, click Continue. To use a different and unique number for the submittal package, click Cancel and enter a new number for the submittal package.

    What is a submittal?

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    Answer

    1. In construction, a submission refers to the written and/or physical information supplied to the general contractor by a responsible contractor (i.e., contractors and subcontractors).
    2. Prior to any equipment, materials, or other items being built and delivered to the project, this information is presented to the design team for their review and approval.
    3. Depending on the format, submittals can be given in many ways, including shop drawings, cut sheets on equipment, and material samples.
    4. In order for the architect and engineer to ensure that the proper items and quantities are placed on the project in accordance with the design papers and contract documents, submittals are necessary principally.

    Common Types

    Shop drawings, material data, product samples, and other product information are all acceptable (e.g., blueprints, product manuals, etc.)

    Construction Process

    1. To obtain information from the appropriate subcontractor concerning particular items intended for fabrication and/or installation on a project, a project manager and/or a contractor (or subcontractor) will frequently produce submittals for the project.
    2. The project and design teams analyze the information given by the subcontractor (e.g., materials data, product data, product samples, and shop drawings, among other things) to ensure that it is in accordance with the project designs and specs.
    3. Once the submission has been accepted, it is returned to the subcontractor, indicating that the work (or fabrication) has been approved for use in the construction process.

    Potential Approval Workflows

    • According to the Procore approval framework and approval process, an Approval Workflow designates the list of individuals who respond to submittals (for example, by approving, rejecting, and so on) in accordance with rules that have been determined by the approval framework and approval process being used. Subcontractor (submits) > General Contractor (reviews) > Architect (reviews) > General Contractor (distributes) > Subcontractor (receives and prepares work)
    • Subcontractor (submits) > General Contractor (reviews) > Engineer (reviews) > Architect (reviews) > General Contractor (distributes) > Subcontractor (receives and prepares work)
    • The Subcontractor (receives and prepares work)
    • The Subcontractor (submits) > The GC (reviews) > The CM (reviews) > The Engineer (reviews) > The Architect (reviews) > The CM (reviews) > The GC (distributes) > The Subcontractor (receives and prepares work)
    • The Subcontractor (submits) > The GC (reviews) > The CM (

    What is a Submittal? Everything You Need to Know

    1. |
    2. Originally published on June 3, 2019 |
    3. No one like having to prepare submittals, and those outside of the business may be perplexed as to what a submittal actually is.
    4. The majority of material on submittals is concerned with procedures and how to enhance processes related to submittals.
    • These publications, on the other hand, do not address the central subject of what a submittal is and why it is employed in the construction industry.

    What is a Submittal?

    1. Submitted paperwork, samples, and other material are supplied to architects, engineers, consultants, and others involved in a project before any work may begin on the project itself.
    2. These are essential necessary for any project since projects are operated on the basis of specifications and plans.
    3. Subcontractors must specify which materials and how much of each they intend to use based on the designs that have been given.
    4. These are entered into the Project Manual by the project manager or construction manager.
    • The Project Manual can be hundreds of pages long, but it contains critical information such as drawings, product selection information, quality assurance and testing information, documentation, and other materials, among other things.

    Common Types of Submittals

    1. Submittals are made up of a variety of different sorts of papers and other materials.
    2. Depending on the project, the engineers or architects may need different standards to be followed by the subcontractors.
    3. Furthermore, the information required will vary depending on the type of submission and the standards being utilized.
    4. However, these are the most often submitted documents and pieces of information.
    • Samples Examples of the products that will be utilized in building are shown by samples.
    • The contractors select the materials they wish to employ in the construction process, and the construction manager collects examples for analytical purposes.
    • These might be precise samples of dirt, paint, or something else entirely if necessary.
    • The samples provide the engineers and designers an opportunity to make final aesthetic decisions for the entire project based on their observations of the samples.

    Occasionally, it will be a mock-up in its entirety.For example, the 30ft border wall mock-ups that were recently constructed in San Diego are a current and well-known example of a mock-up.While they were constructed to demonstrate what certain contractors would do if they were given the opportunity to bid on a contract, the underlying premise remains the same.Mock-ups are tangible representations of what could be built in the future.Specifications of the Product Typically, product data is technical information about the materials that is supplied by the maker of the product.

    This can include information such as size, materials, qualities for usage and performance, warranty, and other aspects of the product.However, product manuals, drawings, and other paperwork can also be included.Overall, product information is extensive.These are more informative in nature since they assist the construction manager, engineers, and architects in determining whether or not the goods presented will work with the overall design of the project.A lot of this is dependent on whether or not the materials will be able to withstand the rigorous building regulations.Drawings from a shop Shop drawings include blueprints, schematics, drawings, timetables, and a variety of other types of documents.

    1. These shop drawings depict the work that will be completed by that subcontractor and the effort that will be put out to accomplish that task in detail.
    2. The criteria will vary depending on the project and who is in charge of administering it.
    3. What is required, on the other hand, should be included in the contract.

    Construction Submittal Process

    1. Submittals may be an effective method for ensuring that all project participants are held accountable and for keeping the project on schedule.
    2. Prepare for and complete the submission by following the procedures outlined below.
    3. Pre-Construction The pre-construction phase of a project is equally as critical to the submission process as any other part of the project’s lifecycle.
    4. In general, the pre-construction meeting provides an opportunity for everyone to ask questions and discuss the project as a whole by bringing everyone together in one location.
    • During this discussion, it is possible and recommended that the submitting procedure be defined in order to guarantee that everyone knows the criteria.
    • As a whole, it reduces the likelihood of delays and mistakes while also providing everyone with vital information.
    • Schedule It is critical to establish a submission timetable.
    • The timeline will aid in keeping the project on track because the architect or engineer only has a limited number of hours in the day to guarantee that the materials utilized will remain stable for the duration of the construction project.

    Additionally, because not every submission must be completed before construction can begin, this allows them to better manage their time.They do not wish to accept submissions only on the basis of first come, first served.Moreover, if the engineer or architect does not approve of the materials, it provides them with time to either resubmit with new materials or to acquire the goods themselves.Submittals Prep Subcontractors should begin the submitting process as soon as the schedule is established.They must first obtain all of the relevant documentation, and in certain cases, actual samples, before they can begin the procedure.

    Some tasks, such as receiving color approval, will be rather straightforward.Other places, on the other hand, can have a separate approval procedure.Everyone, however, is expected to present all of the documents that was discussed during the pre-construction meeting.Review Architects and engineers will be responsible for overseeing the evaluation process.It is their responsibility to examine the materials list and any supporting paperwork in order to evaluate whether a particular item would have an impact on the project.This is done to avoid problems down the road, to safeguard the structural integrity of the structure, and to avoid the need for rework in the future.

    1. Following approval or rejection of the submittal, the subcontractor can either resubmit with fresh materials or begin working immediately.
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    What are Submittals in Construction?

    1. A construction project’s success is dependent on the coordination of a plethora of operations, much like the wheels of a clock.
    2. In this case, construction submittals are used to enforce the project’s design criteria and to ensure that the client’s vision is carried out successfully.
    3. If you are active in or planning a construction project, take the time to learn why correct submission processes are critical to the success of your endeavor.

    What are construction or design submittals?

    Construction submittals are an essential communication channel, through which the project’s stakeholders may confirm that the correct components have been approved for installation and that the project is on schedule. Even though submittal requirements differ from project to project, they are often comprised of shop drawings, product specifications, technical data, and sample products.

    Shop drawings

    • Unlike building drawings, which are created by the design team, shop drawings are created by the manufacturer. As an alternative, they are developed by the expert who supplies the item they show, such as a vendor or a subcontractor, who then prints them. Fabricated components, which are created to fit the construction designs and requirements, are often depicted in shop drawings. Shop drawings may be required for the following items: structural elements and connections
    • reinforcement
    • ductwork
    • plumbing
    • doors and windows
    • millwork and casework
    • and equipment.
    1. Unintentional deviations from design requirements and intent may occur when a supplier creates a shop drawing based on their interpretation of the standards and intended.
    2. Shop drawings provide an opportunity for the general contractor (GC), as well as the design team, to assess if the proposed item complies with the design criteria before the specialty work is created.
    3. When an item does not correspond to the specifications, the appropriate design expert may change the suggested solution to bring it into compliance with the contract specifications, accept an alternative, or request that the originally specified component be given instead of the alternative.

    Production specifications & technical data

    1. Production specifications are similar to shop drawings in that they provide a supplier’s answer for the item being requested.
    2. These are similar to shop drawings in that they do not necessarily correspond to the design criteria.
    3. Before the item in issue can be authorized for installation, the project’s design team must evaluate the submittals to ensure that they are in conformity with the project’s specifications.

    Product samples

    1. Product sample submissions are made up of partial or whole samples of various building materials, depending on the situation.
    2. This broad category of submittals might contain everything from external cladding materials to interior furnishings and even real pieces of equipment in its many forms.
    3. Mockups of external walls, doors and windows, eave and overhang assembly, and other large-scale components have been observed on large-scale projects.
    4. In situations where many versions of the same item are available, product samples are particularly valuable since they allow the design team and the client to physically inspect the item and analyze its physical features before making a final selection.
    • A customer may wish to physically hold a component, such as door hardware, in order to establish whether or not the component’s appearance and feel are acceptable.

    Why are submittals important?

    1. It is via the submission process that the contractor, design team, and client can ensure that the project is safe, that the design intent is followed, and that all applicable codes are followed and followed correctly.
    2. When structural components are submitted for approval, one of the main goals is to ensure the safety of construction workers and future building inhabitants.
    3. Cases of noncompliant, replaced structural components collapsing are both terrible and frequent.
    4. For example, the Hyatt Regency Walkway accident in Kansas City, in which a hotel walkway collapsed and killed 114 people, serves as a cautionary tale.
    • The steel manufacturer recommended a revision to a structural connection that had previously been accepted, which resulted in a fatal misunderstanding.
    • Due to a lack of thorough examination by the engineers, the alternative was ultimately found to be inadequate, resulting in the disaster.
    • Another goal of the submission process is to ensure that the architect’s and client’s visions are realized via the construction of the building itself.
    • The design team and the customer get an opportunity to evaluate and approve the different construction components and finishes before they are installed by studying shop drawings, specifications, and product samples.

    If you want to minimize the recurrence of preventable catastrophes and assist your client achieve their design goals, you must first get agreement on the submission processes, and then have them recorded as authorized before the relevant portion of construction gets begun.

    Establishing submittal procedures

    1. The general contractor (GC) is ultimately responsible for the management of submittals.
    2. In order to do this, the general contractor (GC) should meet with the design team, the client, and/or the client’s representative early in the construction project’s development to create the submission process.
    3. First and foremost, the submittal procedure is often outlined in the design and construction agreements; ensure that your architect and general contractor are satisfied with the industry standards that have been recommended for these papers before proceeding.
    4. Everyone participating in the project must establish which components require submittals as soon as the general contractor arrives on the scene.
    • When a contractor has this information, they may develop a submission schedule, incorporate it into their construction timeline, and communicate the needs and deadlines for submittals to suppliers and subcontractors.
    • As soon as the submittal criteria and timetable have been set, the project team may begin working on the finer elements, such as submission dates and methods of transmission, as well as timelines for assessment and approval.

    During construction

    1. Once work has begun, it is the general contractor’s responsibility to oversee the submittal procedures.
    2. In an ideal situation, the procedure should not cause any delays in operations.
    3. An effective submittal timeline should provide for adequate time for review and approval while also taking into consideration the item’s lead time, among other things.
    4. The general contractor (GC) is the first party to assess a supplier’s submission.
    • The general contractor (GC) examines the documentation and/or product samples on their desk to ensure that they are in accordance with the project’s design criteria and any applicable codes.
    • If the general contractor is pleased with the submittal, he or she will convey it to the design team for approval; if not, he or she will return the submittal and their criticism back to the preparer, who will then complete the project.
    • Following receipt of the submission package by the architect and/or engineer, they are responsible for determining whether or not the item is in conformity with the construction documents and whether or not it is consistent with the design.
    • Typically, the evaluating design expert will not analyze the planned construction techniques and related safety protocols; instead, these components are left to the discretion of the general contractor (GC).

    If the design team determines that the Owner’s participation is necessary, the Owner will be contacted at this stage.If the submission is approved, the operations team will be given the go-ahead to begin the installation process.If the design team finds a problem with a submission, it will send it back to the supplier for any necessary adjustments, and the cycle will repeat until the product is compliant and the submittal is marked approved or authorized as indicated by the manufacturer.The project will remain on track with its design requirements if proper planning and execution of submission processes are carried out.Consider retaining the services of a construction management specialist to lead your project through the submission process for your own peace of mind.

    Top 10 Benefits of Professional Construction Management
    1. Proficient construction management provides a number of advantages, including highly skilled processes that facilitate the planning, coordination, and control of a project from inception to completion.
    2. рlаnning, coordination, and control are just some of the advantages of professional construction management.
    3. A skilled construction manager will balance the competing requirements of cost, schedule, and quality.
    4. Read more about construction managers.
    How Project Management Firms Streamline the Construction Process

    An experienced project manager may be beneficial to anybody embarking on a construction project of any size or scope. This is due to the fact that these seasoned construction specialists may simplify construction by doing the following: Developing an effective strategy plan and guaranteeing buildability are two important tasks. Obtaining licenses and permissions, and more

    What Are Submittal Packages and How Should I Organize Them?

    1. Here’s a simple test to see how much you know…
    2. Assume you’re seated at a table with the following people in front of you: 5 crimson Skittles 4 green Skittles are required.
    3. 2 Skittles in the color yellow A lemon is a citrus fruit.
    4. A strawberry is a kind of fruit.
    • A snap pea is a type of vegetable that grows quickly.
    • A shade of green M&M 2 yellow swatches M&M’s 4 crimson M&M’s A toddler, a dietitian, and a designer are all seated across from you at the same table.
    • What would you put together if you were requested to form three groupings from your goods for the child?
    • What’s the connection between Skittles, M&M’s, and ″healthy food″?

    Is it possible to arrange them in a different way for the nutritionist?(Are they fruits, vegetables, or candy?) Would you arrange things according to color for the designer?The challenge of grouping submission items into packages is quite similar to the problem of grouping submittal things into packages.We feel that the finest organizing concept is whatever will be most understood to the receiver, as well as whatever appears to be most suitable and beneficial.(For example, much to the dismay of the nutritionist, the youngster may choose just two types of foods: things I want to eat and things I have to eat.

    More to the point, sweets comes first, followed by everything else.) We met with an architect a few weeks ago who told us about a 168-page submission packet she received from a subcontractor on her project.A single large pdf file featured product data and supporting material for doors, windows, and bicycle racks, all of which could be downloaded at once.To put it another way, apples, oranges, horses, and trees are all included.To say that the submission was difficult to review would be an understatement.″If you reject one thing, you have to reject the entire bundle,″ as the architect pointed out.This does not work for anyone, whether they are a sub, a general contractor, or a designer.

    1. There are other ways to go about things.
    2. A submission package is best characterized as a collection of objects, ideally drawn from a single standard area, as well as the supporting documentation for those items.
    3. The items themselves are derived from the specifications’ requirements: timetables, meeting minutes, safety plans, product data, shop drawings, test data, mix designs, samples, and so on.
    4. They are also derived from the specifications’ requirements: Product datasheets, shop drawings, design data, warranties, maintenance data, safety plans, and schedules are all examples of supporting documentation that may be used to demonstrate that you are committed to meeting the specifications.
    5. Here are five tips to make your submission packets simple to put together and, more importantly, simple to evaluate by your general contractor and design team.
    1. Specification should be followed. Separate submission packages should be created for each specification area. As a result, this method is consistent with industry best practices as well as the submittal standards outlined in the Submittal Procedures section (01 33 00) of the majority of Project Manuals. Wood Doors (08 14 00) and Bicycle Racks (12 93 13) are definitely not a good combination
    2. keep it simple and manageable in terms of effort. Components that need extensive design should be organized into a distinct package. These things will need a greater level of concentration on the part of the design team. When you offer these issues apart from the more usual ones, you have a lower chance of delaying the task. In the case of products with extended lead periods, the same method is used.
    3. Keep your composure under pressure. Package ″Action Submittals″ separately from the rest of the package. The design team will need to examine and provide comments on these. Action Submittals are virtually always shop drawings, product data, and samples
    4. FYI, just in case you were wondering. Put ″Informational Submittals″ in a single package or in several different packages. Qualification data, test reports, field quality control reports, and meeting minutes are all examples of informative submittals – they are considered part of the project but do not require review by the design team before being sent. They are less important than Action Submittals, so get a head start on the rest of the process. As you make your way through the project, label or otherwise separate closeout goods into distinct packages so that they may be conveniently pulled up at the conclusion of the task when it is complete. When your next project requires your whole concentration, you will save time and effort by completing this first step.
    1. Last but not least, consider submitting your submissions for review on web pages.
    2. With the particular line items for each submittal, your GC’s project engineer will have no trouble comparing them to the submittal record.
    3. In the end, it will make it easy for the design team to examine the documents they have created.
    4. Submittal.com would be more than happy to assist you with this.
    • That’s all there is to it!
    • Have a question about Submittal Packages?
    • Contact us.
    • Please contact us at 888.717.8665.

    We’ll be pleased to have the opportunity to speak with you.

    Create a Submittal Package

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    Background

    1. A submission package is a container in which one or more submittals are contained.
    2. Submittal packages, which contain a list of all of the various submittals pertaining to a certain trade or subcontractor, are often created by a general contractor for each job.
    3. For example, one may put up a submission package that contains all of the plumbing-related submittals for a commercial construction project that is currently in progress.

    Things to Consider

    • User Permissions that are required: A submission package can only be created if the user has rights at the ‘Admin’ level on the Submittals tool. Either that, or you may use the Submittals tool with ″Read Only″ or ″Standard″ level access on your permissions template and the granular permission to ″Create Submittal Package.″

    Limitations: A submission can only be included in a single (1) submittal package at any given time. Changing the location of a submittal from one package to another can be accomplished by modifying the submittal. See the section on Editing a Submission.

    Steps

    1. Obtain access to the Submittals tool for the project.
    2. Select +Create > Submittals Package from the drop-down menu. This brings up the page for the New Submittal Package.
    3. Complete the data entry in the ‘General Information’ section of the ‘General Information’ tab on the ‘General’ tab as follows: Please keep in mind that fields marked with an asterisk (*) are essential. Title*: Provide a descriptive name for the submission package in this field.
    4. Section of Specification:
    5. Choose one of the following choices depending on whether the Project level Specifications tool (see Specifications) is active or deactivated on the project: If the Specifications tool is activated on the project, the following will occur: Drop down list: Choose the relevant spec section for the submission package from the drop down list. Remember that the Create New Spec Section option in the Specifications tool is available when you wish to add a new Spec Section to an existing specification section. To create a new specification section, use the Create New Specification Section box and fill up the Spec(this is a necessary field) and Description fields as needed. Then select Create Spec Section from the drop-down menu. Alternatively, if the Specifications tool is not enabled on the project, enter the associated spec section number for the submission in the corresponding spec section number box. Your entry here should always relate to the relevant area of the project’s specification book.
    • Number*: Please include a unique number for the submission package. This area is automatically filled in by the system with the next available number, but you may change this by entering a different number. Please keep in mind that if you input a number that has previously been used for another submission package, the ‘Duplicate Numbers’ popup will appear. To make use of the next available number for the submission package, select Use Next Available from the drop-down menu. Alternatively, select Continue if you want to utilize the duplicate number you submitted for the submission package. Either that or click Cancel and type in a new submission package identification number to utilize a different and unique identification code.
    • Specify a number for the submission package in the text box provided. Normally, the system fills in this box with the next available number, but you have the option of entering your own. The ‘Duplicate Numbers’ prompt appears if you input a number that has already been used for another submission package. Choose Utilize Next Available if you want to use the next available number for the submission package. Alternately, select Continue to utilize the duplicate number you supplied for the submission package. Either that or click Cancel and type in a new submission package identification number to utilize a separate and distinct identification system..
    1. If you wish to include one or more existing submittals in this package, see Include an Existing Submittal in a Submission Package
    2. if you want to include a new submittal in this package, see Include a New Submittal in a Submittal Package.
    3. Select Create Package from the drop-down menu. In order to indicate that the new submission package was successfully produced by the system, a GREEN banner displays at the top of the package’s page.

    What Are Construction Submittals, and What is the Point of Doing Them?

    • Fundamental concepts, as well as five key elements that can assist you in understanding them. As a final remark, while we prepared this post with new project engineers just starting out in mind, we’ve included material that might be valuable to everyone participating in the submission process. Submissions are important. They serve as a Quality Control tool, ensuring that Owners receive the structure for which they signed up. The shop drawings and product selections of the builders are brought into the project through this pipeline, which serves as a design pipeline. Furthermore, as a facility management resource, they can function as a valuable resource throughout the duration of the structure’s existence. Despite their importance, submittals do not receive a great deal of attention. Contractors discuss how long it takes to put them together and then update them in their bid proposals. When it comes to processing papers from 30 different subs, reconciling them with the submittal log, examining them, sending them, noting approvals, and returning them, general contractors, and especially project engineers, may go on and on. And then repeating the process. And this practice is repeated twice more: once during construction and once at the end of the project. Submittals are a source of frustration for architects and engineers as well. They complain about extensive documentation, which may be as long as 500 pages or more, as well as back and forth iterations with general counsel and subordinates. So, you might wonder, what is the aim of all this documentation that has been scattered across the project? Plans and specifications serve as a starting point. Construction is guided by ″plans and specifications.″ Naturally, the plans are the entire collection of working drawings produced on paper and electronically by the team of architects, engineers, and consultants that are involved in the project’s design and development. In addition, the design team produces a Project Manual, which is sometimes referred to as the ″spec book.″ On even the smallest projects, the documentation may stretch into hundreds of pages – think of it as the construction equivalent of War and Peace. They do, however, play an important function. Construction project manuals outline the specific requirements for a wide range of aspects of the job, such as scheduling and payment procedures as well as shop drawings, product selection, testing and documentation as well as closeouts. You will not find these requirements anywhere else. The plans depict the story of your project in a visual manner. The Project Manual is a written expression of this. Understanding both will allow you to appreciate the structure you are about to construct more fully. What are Submittals and How Do They Work? General contractors (″GC″) and subcontractors (″subs″) are both required to complete submittals, which are documentation and physical samples that are sent to architects, engineers, and consultants on the design team prior to beginning the work. There are broad requirements for submittals (which are normally found in Submittal Procedures, Section 01 30 00) and particular requirements, which may be found in practically every section of the Project Manual. The Project Manual also includes a list of frequently asked questions. Schedules, meeting minutes, product data, shop drawings, test data, product samples, warranties, and operations and maintenance (O&M) data are all examples of items that must be submitted. Hundreds of different submittals may be required for a major project involving dozens of subcontractors. The project team for the general contractor (GC) will evaluate the Project Manual and generate a Submittal Log at the start of the project. (It is sometimes referred to as the Submittal Register.) The Log will contain a thorough listing of all of the submittals that are necessary for the project. This is a duty that is frequently performed by the project engineer. When working on a large project, it might take a long time to complete. The GC then distributes bits of the log to the individuals who are accountable for them in the following phase. Some submissions, such as the project timeline or the waste management plan, are assigned to the GC by the project manager. The great majority of them are assigned to individual subs who represent the many crafts involved in the construction of the project. Action Submittals, Informational Submittals, and Closeouts are all types of submissions. When people think of submittals, they often think of ″Action Submittals,″ which are submissions that require action. Action submittals are usually always comprised of shop drawings, product data, and samples. It is necessary for one or more members of the design team to assess these submissions, which can include architects, engineers, and/or consultants. Respondents to the design team receive a variety of responses, ranging from ″Approved″ or ″Approved with Notes″ to ″Revise and Resubmit,″ ″Rejected,″ or ″Not Reviewed.″ Some designers prefer to use the phrase ″Reviewed″ rather than ″Approved″ when referring to their work. Until the whole submission package is marked ″No Exceptions Taken″ or ″Furnish as Corrected,″ each action submittal is returned and forth until the design team is satisfied. All of this necessitates collaboration
    • work on a specific section of the project cannot begin until the submittals for that section have been reviewed and authorized. When submittals are incomplete, submitted late, or not authorized in a timely manner, they have the potential to cause delays in the project. In addition, a substantial number of ″Informational Submittals″ are included in the projects. However, while they are a significant element of the project, they are rarely the subject of a reaction from the design team. Informational submittals include qualification data, test reports, quality control reports, and meeting minutes, among other things. ″Closeout Submittals″ are a separate category that exists only for this purpose. Among these are warranties, Operations and Maintenance (O&M) data, final test reports, occupancy and other agency approvals, and excess supplies, including tile for use in future repairs and the floor, wall and ceiling tiles that will be required. Preparing closeout submittals can take a significant amount of time, but unless they are completed, the structure will not be complete, and the final payments will not be received. Submissions and Quality Control are two important aspects of the job (QC) It is necessary to put yourself in the position of the project owner if you are to understand the significance of submittals. You’re purchasing an office building, a medical facility, or a highway bridge, among other things. You’ve chosen the best design for your project, created precise requirements, and picked a general contractor. Now what? You’re also ready to fork out a significant quantity of money and take on a new set of obligations. How do you know you’ll get what you signed up for if you don’t see it? This is where submissions come into play. During the building phase, they play an important part in the Quality Control (QC) procedure used by the industry. Associated General Contractors of America (AGC) partner Power Summit, a nationwide supplier of construction training programs, has the following to say about their value: ″Power Summit is a valuable resource for contractors.″ Submittals are ″the single most effective method for Owners to assure quality, functionality, and conformance to the plans and specifications,″ according to the company. In addition, when appropriately utilized, they may serve as an early warning system for conflicts, ambiguities, design difficulties, and out of date specifications. ″Project teams should always be looking for methods to simplify this process, allowing the design team to explain or solve identified flaws in the least period of time,″ continues Stout. ″ In summary, during construction, submittals can assist in settling disagreements between designers and builders, allowing them to settle difficulties before they manifest themselves on the jobsite. In the end, they provide assurance to property owners that they are receiving what they have paid for. Submissions and Graphic Design Contractors use shop drawings to design concrete reinforcing, waterproofing systems, roofing configurations, interior and exterior fixtures and finishes, mechanical, electrical, and utility systems, among other critical components of a structure. Shop drawings are also used to document the progress of a project. Furthermore, in practically all trades and MasterFormat divisions, contractors make final product selections depending on the specifications provided by the client. What is the process through which all of this design and product selection information is integrated into the project? Submittals are the way to go. Contractual submittals serve as a medium for contractors to explain their roles as not just builders, but also designers in addition to builders. The present setting is ill-suited for a lengthy discussion about Lean Construction, Integrated Project Delivery, or Building Information Modeling. However, each of these professions acknowledges and highlights the importance of the contractor’s contribution to the ultimate design of the building. Occasionally, contractors are referred to as the ″Last Designer″ in some literature. Submissions and Facility Management are two important aspects of the job. When the task is completed, submittals become a permanent part of the project’s record. They have the potential to become an essential resource for facility managers if they are implemented properly. The approved submission will not only include the make and model number of the equipment that has been installed, but it will also include maintenance instructions, installation information, and the original warranty when it comes time to repair or replace an HVAC fan, as an example. The greatest of all possible worlds is when the final authorized submittals are indexed and put up in a way that makes retrieving this information simple. Understanding Submittals Requires an Understanding of Five Fundamental Elements Listed below are five concepts that will assist you in better understanding submittals and the submittal process: The Project Manual consists of the following sections: As previously stated, the Project Manual is a written account of your project’s history. The Table of Contents is a good place to start, and extracts from one are supplied at the conclusion of this article for your convenience. The Table of Contents will assist you in understanding what you’ll find in the Project Manual and distinguishing it from what you’ll find in the drawings. MasterFormat, UFGS, and DOT Formats: MasterFormat is the format used for the majority of building projects in the United States. It’s a good idea to become acquainted with the MasterFormat categories. The United Facility Guide Specifications are used for federal projects (UFGS). Their numbering method is similar to that of MasterFormat, although they utilize a slightly different format. Highways and other infrastructure projects will be designed in accordance with state Department of Transportation (DOT) specifications.
    • Almost all project manuals have a section on submitting processes, which may be found in virtually every one of them. The number 01 30 00 is represented as 01 30 00 in MasterFormat. These describe how submittals should be handled throughout the project – this is compulsory reading for both general contractors and subcontractors
    • Project Manuals almost universally have a lengthy General Requirements section, which is located in MasterFormat Division 01 of the project manual. Payouts, substitutions, project management, scheduling, submittals, testing, temporary facility setup, and closeouts are all outlined in this section
    • it is primarily the responsibility of the general contractor. It plays a significant role in the narrative of your project
    • Details of the Specific Requirements – Specifications and Timetables:
    • In the Project Manuals, Divisions 02 to 48 (not all divisions are included in all volumes) outline the criteria that apply to your subcontractors on the project, ranging from site work to concrete, interiors, mechanical and electrical, and everything in between. Additionally, submittal items appear in the plans, particularly on fixture schedules for hardware, plumbing, heating and air conditioning, and lighting.
    • Quality Control, Design Pipeline, and Facility Management Reference are some of the most important responsibilities. In summary, submittals are critical to the success of any project since they serve three important functions: Project quality control: Submittals aid in the identification of issues before they occur on the jobsite, where the cost of rectification can be up to ten times or more than the cost of prevention. When looking at the larger picture, submittals help to ensure that the Project Owners receive a structure that has been built according to plan.″
    • Design Pipeline: Submittals, particularly for shop drawings and product data, are the means by which the design work of builders, who are frequently referred to as ″Last Designers,″ is included into the construction process.
    • Facility Management Terms to Remember: What type of lighting fixtures can you find in the second-floor corridor? What is the component number for the door locks in the patient rooms? What is the procedure for updating the software for the fire alarm system? The answers to these and many other questions should be readily available to you in the authorized submittals contained in the final project record
    • nevertheless, this is not always the case.
    • Submissions are important, and they should be done properly. They play an important role in the development of your project’s story and its history. We at Submittal.com are here to assist you in completing them in a timely, correct, and cost-effective manner. References We recommend the following individuals and resources for those interested in learning more about the submission process: AGC partners and providers of construction training programs include Paul Stout of Education of Power Summit, such as his ″Project Engineer’s Boot Camp″ and AGC San Diego’s Construction Project Manager Certificate Course
    • Ron Geren of RLGA Technical Services, particularly his ″Keynotes″ article ″Understanding Submittals.″
    • Iris Tommelin and her colleagues at the Product Production Systems Laboratory (P2SL) at the University of California, Berkeley
    • and others.
    • Articles by David Stutzman of Conspectus, particularly the extremely useful ″What Should I Look for During Submittal Review″
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman of Conspectus
    • articles by David Stutzman
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    In addition, we would like to express our gratitude to the numerous architects, engineers, general contractors, subcontractors, and distributor sales representatives who have assisted us in gaining a better understanding throughout the years. Thank you very much!

    Your project quality depends on these three types of submittals

    So, what exactly is a submission? Are they the dreaded shop drawings that force a novice architect to red line and duplicate one set of comments onto six sets of drawings, or are they something else entirely? Take this short quiz to see how well you know about submissions (match the number on the left with the corresponding letter on the right).

    1. Sending in Informational Submittal a) Erosion control plan
    2. Close out and Maintenance A color sample chip was submitted as part of Submittal b
    3. a 30-day concrete strength test was submitted as part of Pre-Construction Submittal c
    4. and an Addendum was submitted as part of Action Submittal d.
    • Continue reading for the answers. God is in the details, and submittals are the details in every project, and they supply the specifics. They serve as a demonstration of how the project contract documents will be or have been met, and they serve as a way of quality control and quality assurance in a project environment. The contractor’s function is to coordinate and supply submittals (as specified in Spec Section 01 33 00 ″Submittal Procedures″), and the consultant’s role is to assess and take necessary action with respect to submittals (as outlined in Spec Section 01 33 00 ″Submittal Procedures″) (CCDC 2 & AIA document A201). Submittals can be divided into the following categories: Submittals for Preconstruction
    • Submittals for Construction
    • Submittals for Closeout and Maintenance
    • and Submittals for Closeout and Maintenance.
    • Submissions for Pre-Construction Work This category of submittals begins once the contract is awarded but before construction begins, and it includes items such as certificates of insurance, payment and performance bonds, construction and submittal schedules, and other related documents.
    • Plans for several types of risk management or control, such as traffic management
    • erosion control
    • recycling and sustainability (for example, LEED construction waste management plans)
    • site fire safety and evacuation plans, and so on
    • Submissions for Construction Submissions for construction projects are either action or information. In addition to providing quality assurance, action submittals enable the consultant to validate that the proper items and materials are used prior to the start of construction. Typically, they comprise of: shop drawings
    • product data
    • samples, mock-ups
    • and other materials that require the action of inspection and approval by the consultant, as the name indicates.
    • Informational Submittals – These submittals serve to facilitate the quality control process that happens after the product or material has been installed and do not necessitate a response from the consulting firm (unless of course the submittal does not comply with the contract requirements). These submittals serve to document the construction process and to validate that the work finished corresponds with the contract requirements, allowing the consultant to verify the work accomplished if necessary. In addition to quality assurance submittals, informational submittals may contain design data, test results, certificates, manufacturer’s instructions/field reports, and other relevant information.
    • Photos of the construction site
    • Sustainable design submissions, such as LEED papers
    • Submitted by the contractor in order to complete the project, close out submittals are also known as operation and maintenance manuals (O&M) and can include the following items: operation and maintenance data
    • bonds
    • warranties
    • as-built and other record documents (addenda, shop drawings, change orders, construction photos, specifications.)
    • and other documents as needed.
    • Submitted by the contractor in order to complete the project, close out submittals are also known as operation and maintenance manuals (O&M) and can include the following items: operation and maintenance data
    • bonds
    • warranties
    • as-built and other record documents (addenda, shop drawings, change orders, construction photos, specifications.)
    • and other documents as necessary.
    1. Construction submittals are entering a new era as a result of the advent of BIM and computer modeling, as seen in this brief film on the software that Frank Gehry uses to design his buildings.
    2. Who is the subject of whom now?
    3. We would appreciate hearing from you if you have any comments, recommendations, or extra information that would be helpful in improving this page.
    4. Also, keep in mind that you may utilize RForm to organize and monitor your submissions more conveniently.
    • Certain material in this post refers to the ″Construction Contract Administration- Practise Guide″ published by the Construction Specifications Institute.
    • Thank you also to 3d perspectives for the video clip of Frank Gehry’s work.
    • 1c, 2d, 3a, and 4b are the correct answers to the quiz.

    What Are Submittals — and How to Improve

    • Being on top of your game is more vital than ever in this new era of connected building, when time is of the essence. In the event that you go behind schedule or budget, you may find yourself losing out to rivals or being irretrievably late to new technological breakthroughs. Preparing construction submittals is a critical part of any contractor’s job prior to starting a project. This is because construction submittals are what determine the accuracy of a project’s completion, whether a proposed timeline will be successful, and which line items will be included in the budget. If you want your construction firm to stand out from the competition, it’s critical that you not only comprehend this phrase, but also understand why it is vital to your job, your projects, and your personal life. We’ll take a deep look at what construction submittals are, why they’re important, the fundamentals of a good submittals template, what they consist of, and how to expedite the process in the sections that follow. The Most Important Takeaways The success of your anticipated timeframe, the line items in your budget, and the precision of a completed project are all determined by how well you manage construction submittals.
    • What is the definition of a submittal? The documents supplied by a contractor to an architect for the purpose of obtaining clearance for usage are referred to as construction submittals. When a submission log is created, it contains information submitted to the architect in order for particular materials and equipment to be approved before they are constructed and delivered to the project site
    • this information is known as a submittal request.
    • Submittals are significant early in a project’s life cycle since they dictate the way the project is carried out.
    • Submissions for construction projects might contain hundreds of line items, such as color charts, material data sheets, samples, color and finish choices, shop drawings, and other information
    • a submittal template helps to keep all of these submissions in order. When used in conjunction with the submission log, every item that has received permission is logged.
    • A construction submittals template should have a minimum of nine records, which should include the specification section number, the title and description of the request, and the submittal type, among other information. A template for building submittals may be obtained from this page.
    • Improvements in construction submittals may be made by focusing on three main pillars: streamlining administrative tasks, offering total visibility, and using sophisticated tracking systems.

    What Is a Construction Submittal?: A Basic Definition

    1. While staying on top of the game requires utilizing the most up-to-date organizational and communication tools to simplify submissions, comprehending the language is a critical component of maintaining on the leading edge.
    2. Businessfluent defines construction submittals as ″documents submitted to the architect for his approval for use in a project,″ while Lexology states that ″Submittals consist of information provided by the contractor to the design professional for approval of equipment, materials, and other items before they are fabricated and delivered to the project.″ Unlike procedures such as closeout and as-builts, which are intended to be completed after construction is concluded, the submittals process begins early in the project’s lifecycle and serves to determine how the project will be implemented.

    What Is Included in Submittals and Why Do They Matter?

    • Before any work can begin, submittals must be examined and authorized for each piece of equipment, each type of material, and even the smallest details such as the precise color of paint used. Construction submittals might consist of hundreds of distinct elements, depending on the specifics of a particular project. Examples of these include product cut sheets that identify the manufacturer, specifications, and model number
    • product cut sheets that identify the manufacturer, specifications, and model number
    • and product cut sheets that identify the model number.
    • Drawings that show the measurements of prefabricated objects such as trusses and cast concrete
    • windows
    • appliances
    • millwork
    • and other items
    • shop drawings
    • Selecting the color and finish
    • Color charts
    • Finished-product components
    • Material data
    • Samples, among other things
    1. These documents are critical to a successful construction project because they depict the project at a finer degree of detail and allow design specialists to approve the equipment, materials, and other aspects of the project.
    2. Before products are made and delivered, approval must be obtained, since it will be too late to prevent needless delays in the timetable and budget if the approval is not obtained in time.
    3. It is also important to consider the overall quality of the submissions.
    4. Construction submittals that are more thorough have a greater possibility of resulting in an accurate budget and schedule, which ultimately results in overall project success.
    • However, because construction submittals sometimes include hundreds of distinct items relevant to each project’s specifications, providing correct and structured information is essential.
    • A high degree of information is not included, or mistakes are made when producing the submittals log, the entire project might be je

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