How To Fill Out A Package To Ship?

How to Ship a Package Step 1: Pick Your Box Use a box that’s big enough to safely fit what you’re sending. Try to stick to standard sizes and you’ll avoid paying fees for nonmachineable packages.

How do I write shipping details for a package?

After that, you can write the city, state and zip/postal code as you do in the normal shipping details. Start with the name, followed by the company name if there is any.

How do I send international shipping forms?

For most mail classes, your shipping label is your form for international shipping. Simply include a copy of the form inside the package, then attach the short form or label to the outside package. Make sure you use transparent tape (or put it in the plastic envelope attached to the package) so that the form can be clearly read.

How do I pack my package safely for shipment?

Appropriate packing will help your shipment reach its destination safely and in the intended condition. You can order a variety of free, ready-to-use self-sealing packing supplies online at, or pick them up at a nearby FedEx store. Use bubble wrap to pad the package if necessary.

How do I attach a form to a package?

Simply include a copy of the form inside the package, then attach the short form or label to the outside package. Make sure you use transparent tape (or put it in the plastic envelope attached to the package) so that the form can be clearly read.

What do you write when shipping a package?

The address you are shipping to should be written as follows:

  1. Recipient’s name.
  2. Business’s name (if applicable)
  3. Street address (with apartment or suite number)
  4. City, State and ZIP code (on the same line)*
  5. Country*

Can you just write the address on a package?

You can either hand write the destination and return address directly on the box, or you can use a label or printed piece of paper taped to the face of the box.

Can I write a shipping label?

Can I handwrite a shipping label? You can handwrite the shipping address (as long as its eligible), but you will still need a carrier barcode, which needs to be generated by the carrier. Depending on the volume of orders you’re fulfilling, handwriting shipping addresses can become time-consuming.

How do I figure out shipping costs?

How to Use the USPS Shipping Calculator

  1. Navigate to the USPS Postage Price Calculator page.
  2. Enter the details of your letter or package.
  3. Select the shipment type.
  4. Compare shipping options.
  5. Add Extra Services.
  6. Hit “Continue” for your result.
  7. Pay for shipping and print postage for your shipment.

How do I label a USPS package?

Labels must be fully placed on the address side of the package and not folded over package edges. Use clear shipping tape to securely affix labels on all four sides. Do not tape over the ‘Postal Use’ area on Priority Mail Express® labels or the barcodes.

How do I create a prepaid shipping label?

The procedure for sending a prepaid shipping label varies by carrier.

USPS prepaid shipping labels

  1. From the History menu, select Shipping & Postage History.
  2. Select the desired USPS shipment.
  3. Select the Create Return Label button.
  4. Follow prompts to create the label.

How can I get a free shipping label?

With, your Post Office is where you are. To start Click-N-Ship® service, sign in to or sign up for a free account. Follow the steps to enter your package details, pay for postage, and print your shipping label.

Are USPS boxes free?

The USPS provides free shipping boxes and envelopes for Priority Mail and Global Express Guaranteed packages.

How many stamps do I need for a package?

Use a Forever stamp for most standard mail items.

A single Forever stamp will be enough to send off an item in a commercial envelope measuring 11.5 inches (29 cm) by 5 inches (13 cm) and weighing 1 ounce (28 g) or less. Anything larger will require extra postage, which you can add up using a postage calculator.

How much does it cost to ship a package?

Compare Mail Services

Service Starting Price
Priority Mail® $8.70 (at Post Office & Online) $7.37 (Commercial)6
First-Class Mail® $0.58 (at Post Office & Online) $0.426 (Commercial)6
First-Class Package Service® $4.50 (at Post Office) $3.37 (Commercial6)
USPS Retail Ground® $8.50 (at Post Office)

What does a full shipping address look like?

The US address format includes the name of the recipient in the first line when shipping to the US. This is followed by the street (house number and street name). After this, you’ll write the city, along with the two-letter abbreviation for the state and the appropriate zip code. The last part is the country name.

How do I send international shipping forms?

For most mail classes, your shipping label is your form for international shipping. Simply include a copy of the form inside the package, then attach the short form or label to the outside package. Make sure you use transparent tape (or put it in the plastic envelope attached to the package) so that the form can be clearly read.

How do I attach a form to a package?

Simply include a copy of the form inside the package, then attach the short form or label to the outside package. Make sure you use transparent tape (or put it in the plastic envelope attached to the package) so that the form can be clearly read.

How to attach customs forms to USPS packages?

Here is an example of a USPS customs declaration form. How to Attach Customs Forms to USPS Packages? For most mail classes, your shipping label is your form for international shipping. Simply include a copy of the form inside the package, then attach the short form or label to the outside package.

How to Address a Package for Shipping

  • The following are the most important features:Address formats are a collection of information that refers towards a physical delivery destination
  • An address format includes the following elements: the recipient’s name, home number, street number, name of city, postal code, and the name of the nation.
  • Easyship provides automatic shipping capabilities, allowing you to fill out address forms quickly and efficiently without having to think about it.

Order fulfillment is a critical step for firms who sell their products and services online.However, in order to guarantee that you are doing this task properly, you must check that your shipping information is right.It isn’t exactly rocket science: if the information for your shipments is incorrect, the courier firms will be unable to deliver them to their proper destinations on time.Most nations have a common address format for shipping purposes, which you should be aware of in order to make things as simple as possible.

If you know how to properly address a package, you’ll be half way to ensuring that your item is delivered on time.While address forms are typically the same throughout the world, each nation has its own set of idiosyncrasies that are worth noting.The skill of mailing a box is not something that is taught in schools, and in this day and age of digital communication, it’s understandable that you would be perplexed by this.However, because you will be unable to ship abroad until the address is properly formatted, we have provided you with a step-by-step guide in this post.

Table of Contents

1st, what is the proper address format, and why is it necessary for shipping?02 Some Pointers on How to Address a Package: Some Practical Advice The following are the shipping address formats for international countries: 04 What is the proper way to write a PO Box address?05 Ensure that your mail is sent with the proper shipping address format in place.06 Frequently Asked Questions About Shipping Addresses

What is Address Format and Why is It Important for Shipping?

  • From a technical standpoint, it is a collection of information that points towards a physical location. Most of the time, the information is given in a standard format, which might vary from nation to country. You should always seek the assistance of shipping employees if you are unsure about something. If you are unsure about something, you should ask for their assistance. The following pieces of information are often included: the recipient’s name
  • a flat or home number
  • a street name
  • the name of the city
  • the name of an area or state
  • There is a postal code
  • The country’s official name

When mailing a box, the delivery of the package is totally dependent on the shipping information included in the package. It’s not difficult to comprehend that if there are any mistakes, your package may end up at the wrong location or may be returned to you (at your expense). In order to ensure that your packages are delivered on time, it is critical that they are addressed appropriately.

How to Address a Package: Some Useful Tips

  • Make use of capital letters (uppercase)
  • Fill up the blanks with your address in English
  • Do not use more than five lines in your essay.
  • Completely fill out the return information form.
  • It is not necessary to provide a phone number or fax number in the delivery instructions.

Shipping Address Formats for International Countries

Every nation has its own shipping address format that is distinct from the others.When filling out the address for overseas shipment, make sure you follow these instructions to the letter.In general, all addresses include the same information, however they may be written differently in various nations due to regional differences.When it comes to formatting for international delivery, here are a few pointers for each country’s requirements:

The United States

When sending to the United States, the first line of the address should include the name of the receiver, as seen in the example below. The street is then followed by this (house number and street name). Following that, you’ll put the name of the city, followed by the two-letter abbreviation for the state and the zip code that corresponds to it. The final portion is the name of the nation.


Do you want to ship to Canada? The address format used in Canada is rather straightforward. In the first line, write the name of the person who will be receiving the gift. The street is represented by the next line. In the third line, insert the name of the municipality, the name of the province, and the postal code.


The right address format for mailing to Australia is quite similar to the type used for shipping to the United States.The first line of the letter contains the name of the addressee.The second line gives the address of the apartment or home, as well as the name of the street.After writing the name of the town or suburb, you should write the shortened state name and postal code, followed by the abbreviated city or town name.

The name of the nation should be written in the final line.


Sending a package to a recipient in China?Chinese addresses are distinct from the rest of the world because they follow a certain format.In China, they begin with the name of the nation.The names of the province, city, and district are found on the next line.

Immediately after, there is a third line that includes the street name, building or community name, and apartment number.Finally, the recipient’s name should be included in the final line.


When sending a letter to an address in the United Kingdom, the first line of the letter should contain the recipient’s name.After that, you would enter the name of the building or flat number on the next line, and then the name and number of the street or road in the third line.The name of the city or county should appear on the fourth line, followed by the postal code.Finally, you’d write the name of the nation on the bottom of the page.

How Do You Write a PO Box Address?

Generally speaking, the only difference between mailing packages to PO boxes and mailing packages to regular addresses is that following the recipient’s name, you must enter the PO Box number rather than their street address. After that, you may enter the city, state, and zip/postal code in the same manner as you would for standard shipping information.

The US

Begin with your name, followed by the name of your firm, if you have one. Write the city, state, and nation after the unique PO box number and before the city, state, and country


In the case of UK PO box addresses, the name is followed by the name of the firm and the department. Then there’s the post office box number. The city is listed in the following line, followed by the postcode in the following line, and then the nation is listed at the end.


The recipient’s name should appear on the first line of a Canadian PO box address, just as it does in other countries. The post office box number and station information will be on the next line. The city, province, and post code will be included in the next line. And, of course, the nation should be mentioned in the final sentence.


If you are mailing to an Australian Post Office Box, the recipient’s name should be the first line, followed by the name of the firm in the second line. Following that, you might provide the post office box number in the third line. The suburb, shortened state name, and post code should all be included on the fourth line. After that, you will put ″Australia″ on the final line.

Get Your Mail Delivered With The Correct Shipping Address Format

The right address format is critical for the timely delivery of your shipments, so make sure you use it.If the courier firm is unable to decipher the information on the box, your shipment will either be returned or kept for further inspection.Easyship can assist you in ensuring that your packages are properly addressed.We provide you with complementary, automated tools to assist you in creating your shipping labels.

To get started, simply create a free account and begin delivering as soon as possible!

Shipping Address FAQ

What happens if you address a package wrong?

This will be determined by the courier company. If you detect it early enough, you may be able to call the courier and request a change of delivery address. If this is not done, the shipment will most likely be returned to the sender’s address.

What is the best font for address labels?

When designing an address for a shipping label, it is advisable to use a sans-serif font that is no more than 8 points in size. The best course of action is to contact the courier and ask what alternatives are available for answering your issues. It’s important to stick to the tried and true and keep things as basic as possible in most cases.

See also:  What Is My Mailing Zip Code?

How do you write an abbreviation for address?

When it comes to formatting an address for shipping, there are numerous commonly used acronyms.For example, the abbreviations Ave., Blvd., and St.are frequently used to refer to localities.Apt is an abbreviation for the word apartment (apartment).

State names each have acronyms that you should study up before formatting your address since these will need to be correct when writing your address.

How to Fill Out Customs Form: Do’s and Don’ts

  • The following are the most important points:Customs declarations are used to indicate the contents and value of a cargo
  • When delivering internationally, the United States Postal Service, FedEx, UPS, and all other major carriers demand a customs declaration form.
  • Easyship’s Automated Label Generator makes it simple for eCommerce companies to fill out the documentation required for international shipment
  • the tool is available for free.

When it comes to establishing an online retail business, shipping is a necessary evil (pun definitely intended).And, as with any shipping, you’ll be responsible for the correct packing of the item as well as the completion of any necessary courier documentation.International shipment, on the other hand, introduces an additional degree of difficulty.In order to build a worldwide empire, mastering the art of filling out a customs declaration form for international shipping is an absolute must-have skill to have.

It will also ensure that any packages you ship across international boundaries reach their intended receivers in excellent condition and on schedule.Any incorrect or ambiguous information might result in your cargo being held up at customs, resulting in considerable time delays.A word of caution: don’t try to outwit the law enforcement officers.We guarantee that they’ve seen every trick in the book, and that playing games with them will only bring you difficulties in the future.

Table of Contents

01 What Is the Purpose of Customs Forms in International Shipping? 02 Do All Carriers Require a Customs Form? What You Should Know About Filling Out a Customs Form for International Shipping 04 Begin shipping internationally with the appropriate customs labels. 05 Customs Form Frequently Asked Questions

Why Are Customs Forms Used for International Shipping?

Customs declarations are used to declare the contents and value of your shipment to the government and other parties.They also serve as your acknowledgement that you have complied with the shipping regulations of both the country of origin and the country of destination, as well as other requirements.Any package that enters a country is subject to inspection by the country’s customs officials.They will check the shipment for taxes and fees as part of their overall inspection process.Due to the fact that the papers will contain all of the relevant information, you may think of them as a passport for your delivery.Your customs declaration form should provide correct information about everything you ship.

If the customs officials discover anything suspicious in your box, they will keep it for additional examination.In fact, if the authorities suspect foul activity, some parcels may even be destroyed by them.Additionally, many commodities that enter a nation are subject to taxes and customs charges, and the authorities will need to determine whether or not they apply to your box before they can proceed (and how much they might be).

Do All Carriers Require a Form?

Yes, in a nutshell.Any package that will be transported over an international border will be required to submit a customs declaration form that has been meticulously completed.Having one is a must for international shipping processes.The European Union and Switzerland are the sole exceptions to this rule; if you ship between nations in this zone, you do not need to submit a customs declaration form.We understand that these post office declaration forms can be lengthy, comprehensive, and even scary to fill out and submit.However, all shipping companies will ask you to complete one before they would accept your package for shipping.

Never forget that Easyship enables you to automatically produce all shipping paperwork, which will make the process go more smoothly.


A simple yes or no response is required here.Any package that will be transported over an international border will require a customs declaration form that has been meticulously completed.It is a necessity for international shipping processes to be completed.The only exceptions are the countries of the European Union and Switzerland, which do not need you to submit a customs declaration form if you are shipping between countries in this zone.That is understandable – these post office declaration papers may be difficult to understand, comprehensive, and scary to complete.However, all shipping companies will ask you to complete one before they would accept your package for shipping….

Never forget that Easyship enables you to instantly produce all shipping paperwork, which will make the procedure much smoother overall.


FedEx also asks you to complete customs forms if you are shipping internationally with them.Describe what is inside the package (including the number of pieces and the materials used), why it is being sent, and how much it is worth in the body of the letter (including any attachments).If you are unclear or provide incorrect information, it is possible that your item will not be delivered.Easyship can automatically prepare the post office declaration paperwork for you if you ship with us; if you send with another carrier, you may utilize the FedEx manager to assist you with the documents and labels.An example of a FedEx customs form is shown below.


DHL, like all other courier companies, complies with the customs requirements of every country in which they operate, which means that you will be required to submit customs declarations for each and every shipment you send.Once again, you will be required to submit basic information regarding the contents and value of the shipment.Of course, Easyship can automatically produce these forms for you; but, if you choose to go the straight route, you may follow DHL’s step-by-step tutorial to fill out the international shipping forms for your package.Here’s an example of a DHL business invoice form for your consideration.

How to Fill Out a Customs Form for International Shipping

  • It is critical that you always submit complete and accurate information while completing customs formalities. If you’re using a courier service and a postal class that allows you to include this information on your business invoice or shipping label, you may normally include it on your specialized customs paperwork or dedicated shipping label. It is important to remember, however, that different nations have varied rules and laws regarding their international shipping procedures. For example, in the United Kingdom, a CNN22 shipping label is required for products under £270 and a CNN23 shipping form is required for packages exceeding £270. You will require the following information in order to properly complete your customs declaration: The sender’s name and complete mailing address
  • A complete address and name of the recipient
  • a description of the item (if there are multiple distinct things in the same box, make a separate note for each one)
  • The quantity of things
  • the value of each item
  • the weight and dimensions of a package
  • the date on which the package is to be sent
  • Number of invoices
  • payment terms
  • and other information
  • The procedure to be followed in the event of a non-deliverable package

Special Requirements for Customs

  • Distinct countries have different regulations governing exports and imports of goods. Therefore, you may need to take further precautions if you’re delivering to a country that requires special documentation. Countries that need a declaration using the Automated Manifest System (AMS) include: Countries that require an Entry Summary Declaration (ENS) include: the United States, Canada, Mexico, and the Philippines
  • countries that require fumigation of wood products include: Australia, the United States, Canada, Korea, Japan, Indonesia, Malaysia, the Philippines, Israel, Brazil, Chile, and Panama
  • countries that require an origin certificate declaration include: Cambodia, Canada, the United Arab Emirates, Doha, Bahrain, Saudi Arabia, Bangladesh, and Sri Lanka.

Mistakes to Avoid With Your Customs Labels

  • Your whole attention is required when filling out custom declaration forms, which are extremely significant documents. Filling up the forms should be done with extreme attention and honesty. The following are examples of common errors to avoid: Incorrect information on the value, the sender, or the receiver: if the information you offer does not correspond to the contents in the package, you might be in serious trouble. Customs may keep your item for an unlimited period of time, or, in the instance of a mistake shipping address, your shipment may find up in the wrong location and you will be powerless to prevent it from happening.
  • The objects were incorrectly classified as follows: When defining what things are in your package, you should provide the right item code as well as all 10 digits of the item code. Don’t forget to provide the appropriate quantity. In the event that you have entered the erroneous code or incorrectly categorised the products, your shipment will be rejected by the Automated Export System.
  • To avoid inputting the incorrect package value, follow these steps: If you do this at the request of your customer, it is wrong and will be seen as fraud.
  • Product description that is incorrect: As a result, shipment delays will occur. When entering this information, exercise extreme caution.
  • The provision of incorrect information about hazardous items: If you offer incorrect information about hazardous materials, things may go wrong throughout the shipment procedure, and you may be held accountable.
  • Attaching the form in the wrong place: Check to see that the barcode on your form can be read without difficulty.

Start Shipping Globally with the Correct Customs Labels

When it comes to eCommerce enterprises, international shipping is the most effective growth strategy.It does, however, necessitate the completion of paperwork.This is due to the fact that, once your shipment crosses international boundaries, it becomes subject to the laws of both the origin and destination nations.If you are not attentive in filling out these documents correctly, it is possible that your shipment will be returned to you.However, now that you know how to fill out a customs declaration form for international shipment – as well as where the customs declaration form should be placed on a box – you should have no difficulties.Easyship can walk you through the process of filling out and automatically producing all of the documentation you’ll need to ship internationally.

Sign up for a free account right now to make international shipping a cinch for you.

Customs Form FAQ

Is it necessary for me to file a customs declaration?Yes, every package that crosses an international border during its voyage will require a certificate that certifies that you have complied with the shipping rules of both the country of origin and the country of destination.The European Union and Switzerland are the only two notable exceptions.It is not necessary to file a customs declaration when shipping between nations in this zone.What happens if you don’t disclose your goods at the border?The major punishment for failing to report any item via the United States Customs and Border Protection is the seizure and forfeiture of the item.

Other penalties include imprisonment and fines.Additionally, the penalty for failing to disclose products may rise or reduce depending on the value of the merchandise.Is it possible to complete a customs form online?Yes, you may fill out a customs form online and have it sent to you by the courier service of your choice.Which nations are required to file a customs declaration?

As previously indicated, each package that crosses an international border during its voyage will require a certificate that certifies that you have complied with the shipping rules of both the country of origin and the country of destination.The European Union and Switzerland are the only two notable exceptions.

Package your item.

Packing your package properly will ensure that it arrives at its destination securely and in the condition that you planned.Online at, you may buy a range of free, ready-to-use self-sealing packaging items, or you can pick them up in person at a FedEx location near you.If required, use bubble wrap to protect the contents of the box.Refer to the list below for further information on weight and size constraints, as well as packing requirements for international shipment.FedEx Express® Services in the United States You may send packages weighing up to 150 pounds and measuring up to 119 inches in length and 165″ in circumference.FedEx Express® International Services is a division of FedEx Corporation.

You may send products weighing up to 150 pounds and measuring up to 108 inches in length and 130 inches in circumference.FedEx Express® Freight Services are provided by FedEx Express®.Individual skids weighing 150 pounds or more can be sent.Skids weighing more than 2,200 pounds or measuring more than 70 inches in height, 119 inches in length, or 80 inches in width require prior clearance.Freight shipments made through FedEx Freight® can be palletized or nonpalletized, and they can weigh up to 20,000 lbs.

and measure up to 21 feet in length.FedEx Ground® Services are provided by FedEx Corporation.You may send products weighing up to 150 pounds and measuring up to 108 inches in length and 165″ in length plus girth.Review our packing suggestions and follow our extensive packing instructions to achieve the best possible outcomes.

How to Ship a Package: Shipping Labels Explained

  • This article series on how to ship a package is fully devoted to the enchanted world of shipping labels and everything they have to offer. As a follow-up to my well read essay on how to package a product, I’ve written this one. Shipping is a big source of frustration for the majority of hardware businesses. Packages being held up at customs, delays and blunders, and additional taxes. Taking adequate care of your shipping labels might help to keep problems to a minimum. These small sticky notes are one of the secrets to improving your logistical efficiency. The majority of shipping problems are caused by a lack of information. You will learn how to do the following things in this article: Part 1: Understanding shipping labels
  • Part 2: Printing your shipping labels (coming soon)
  • Part 3: Preparing your cargo (coming soon)
  • Part 1: Understanding shipping labels
  • It’s time for a little label nerding: • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Shipping labels offer critical information to each actor in your supply chain, allowing your item to be moved from one hand to the other, from the warehouse to your customer’s doorstep, as quickly as possible. Each delivery service (UPS, DHL, FedEx, Amazon, etc.) has its own shipping label template that they utilize. In order to assure timely delivery, you must adhere to the templates supplied by your shipping company. Each carrier created their label in such a way that it is optimum for usage with their specific procedure, both at the routing center and at the storage facility. Both machines and people can read shipping labels, which is why they are created this way. The ability to communicate in a clear and understandable manner is a key goal. The barcodes, numbers, and letters that appear on a shipping label are all unique. Each region is being utilized to provide information to specific partners in the supply chain at various points along the journey. If you take a look at this sample from a UPS label, you will observe the following: A/ The sender’s name and address are included (you) B/ The name and address of the person who will receive the gift (your customer) This code is known as a MaxiCode because it may be read by the machine in any direction. All of the information required for delivery is contained inside this document: postal code, country code, service class, tracking number, date, package amount and weight, address validation, and the ship street, city, and state, among others. D/ The Routing Code: This code specifies how the package should be routed within the UPS building. E/ The Postal Barcode: This barcode displays the zipcode of the intended recipient. F/ 1Z Tracking Number: This is the number you provide to your customer so that he may follow the progress of his order. G/ Level of Service: This refers to the level of service that you have selected from among those offered by the carrier. Don’t be concerned. The majority of this information is generated by your carrier on an automated basis. The most important pieces of information to include on a label are: your name and address
  • the name and address of your client
  • the level of service (priority, via air, etc.)
  • and the date of the label.
See also:  What Does It Mean When Usps Forwards A Package?

Templates might differ, but in general, shipping labels adhere to international regulations. It’s important to note that the usual size for shipping labels in the business is 4 6 inches in width and height. If your product does not fit within this label’s regular format, there are two more options: 6 3/8 inch and 4 4/8 inch.

It is not possible to re-use outdated labels. Because each box contains coded information that is distinct from the others, each label must be written from scratch for each item.

″You have to become familiar with the game’s regulations.″ Albert Einstein once said, ″And then you have to play better than everyone else.″ • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • There are three primary alternatives available to you.

Option 1 – Use Online Carrier’s Label Templates

  • When placing modest purchases (an average of three per day), you can utilize the free printable labels offered on your carrier’s website. Since each order must be placed on the website, it is the most efficient and automated method, but it is not the most efficient and automated method for speed and automation. Every carrier provides online tools to assist you in creating shipping labels that meet the specific needs of the carrier in question. You’ll be required to establish a connection with them through their website, complete the label template, and download the file, which you’ll then be required to print at your convenience. You may access each online tool by going to the following URL (which normally requires you to join up first): Click here to access FedEx’s Shipment Creation page, here to access UPS’ Shipment Creation page, here to access DHL’s Online Shipping page, here to access USPS’s Click-n-Shipping page, here to access Amazon’s Shipment Creation page, and here to access eBay’s Shipment Creation page.

Option 2 – Use a Shipping Label Software

This is a fantastic alternative if you perform most of your work offline and don’t want to rely on the carrier’s website for information.Additionally, you will have greater flexibility in the customization and automation of your labels.You should choose this option if you have a large number of labels to fill each day, do not have quick access to the Internet, or utilize different carriers.It is the ″issue″ with using carrier online label tools that you must visit their website every time you want to use them, log in, and then complete the entire procedure.If you have more than 5 labels to produce every day, this method is inefficient and time-consuming to use.Using a program to automatically import a template from your carrier and populate the label locally on your PC is a nice approach to get around this difficulty.

Let’s take a look at the different types of label software that are available:

Shipping Labels Software

Software Cost Description
Avery Free Leading company for label sheets ready to print at home or at the office.
Microsoft Word $100 per year Word has a built-in feature for creating and printing labels.
OpenOffice Free OpenOffice offers many shipping labels templates to work from.
GLabels free Free software to design labels. It populates Avery label page for easy home prints. No text formatting.
Scribus free Scribus is an open source software to create layouts from texts and images. It can be used to create labels.

GLabels and OpenOffice are also excellent choices. They are free and open source, and they are simple to use. If you utilize an Avery home printer and Avery label sheets (we’ll discuss your other alternatives in Part 2), Avery is the only option that makes sense.

Option 3 – Automated Shipping Tool

As a third method, you may join up for an online service that will automatically collect order information from numerous platforms and carriers and fill out the appropriate paperwork.The majority of the time, you will be required to pay a monthly cost.It’s a convenient alternative if you receive a large number of orders every day (more than 20) and are prepared to pay for, Endicia, ShipStation, and ShippingEasy are the four largest shipping services.Let’s see how they stack up against one another.

Online Automated Shipping Services

Service Name Basic cost per month Description $15.99 lets you create shipping labels and import orders from multiple selling platforms (see the full list here) letting you choose the most efficient shipping method. Discounted rates with USPS are offered thanks to a strong partnership.
Endicia $15.95 Endicia is an all-in-one service taking care of fulfillment and creating shipping labels. Focus is given on international shipping. Discounts are available. Compatible DYMO LabelWriter 4XL
ShipStation $25 ShipStation is a popular option that integrates with an impressive number of selling platforms (see the list here). Discounted shipping rates available. Fulfillment and shipping labels creation. Return label included
Shipping Easy $0-$29 ShippingEasy offers the same services (list of integrated selling platforms here)
  • The following are the most important factors to consider while selecting the best service for you: The following are the selling platforms that you will need to integrate: ShipStation is a nice completely integrated solution
  • nonetheless, it is not perfect.
  • What number of shipments do you make in a month: If you are shipping fewer than 50 items, ShippingEasy is an excellent, economical option
  • where are you shipping to: Stamps are a popular option for delivery inside the United States. Endicia is preferable for international use.
  • Just to wrap things up, and just in case you were wondering, please do not attempt to fill out mailing labels by hand. It is not recommended that you attempt to design a template from scratch. It is imperative in the shipping industry that passengers and cargo adhere to the carriers’ specifications as strictly as possible. It is mostly determined by how much time you want to spend filling up labels that you should choose between online generators, label software, and shipping services. Use the web service provided by your carrier if you have 0 to 5 orders per week.
  • Orders of 5 to 10 items per week should be processed using a label program.
  • Subscribe to a shipping service for anywhere from $10 to much more every week.

The second part of this essay series on how to ship a box, ″Print shipping labels,″ will be published shortly. And by then, please share your thoughts and experiences in the comments section below!

How to address a package for quick and efficient delivery

Include the following information: your recipient’s complete name, the delivery address, the city, the state (if you’re delivering within the United States), and the zip code if applicable.From then, depending on where your cargo is going, the formatting may differ a little bit.A package is being sent to an address where the recipient isn’t normally found.It should be addressed to the name of the business or to a person who resides at the location in question.On the second line, put C/O (care of) or ATTN (attention), followed by the name of the person who will receive the letter.Then proceed with the remainder of the speech as usual.

Address of the domestic residence: The process of mailing a package to a residence in the United States is uncomplicated.When possible, give a directional with the street address in addition to the address.

  1. Ms. Fiona Williams
  2. 2119 S Jackson St.
  3. Chicago, IL 60609

When sending a package to someone at their place of business, write the company’s name on the first line of the address, followed by the recipient’s name on the second line. If you know the department of the receiver, you may write it next to their name.

  1. A letter to Creative Agency NY, Attention: Mr. John James
  2. 1271 Sixth Avenue
  3. New York, NY 10020.

International Addresses: Because international address forms differ from country to country, you should conduct internet research to identify the exact formatting required for the country where your product will be delivered.The country of destination will always appear as the last line of the address in the address book.In all capital letters and in English, write the name of the target country.

  1. The address of Ms. Susan Holmes is 4 Princeton, Little Whinging, Surrey, KT18 5DA, United Kingdom of Great Britain and Northern Ireland.

Apartment Address: An apartment address is the same as a regular United States address format, with the addition of a unit number at the end. Next to the street address, write the number of the flat you’re in. To save space, you may alternatively write the apartment number on a line below the street address and above the city, if you have limited room.

  1. Ms. Kelley Gellar
  2. 904 Bedford St Apt 24
  3. New York NY  10014

The chances of successfully correcting a shipment that has been shipped incorrectly are higher if you act soon.Contact the shipping provider and inquire about the possibility of changing the address.If the shipment has already entered the delivery network, it is possible that it will be too late.If a package is returned to the shipping carrier because it was not delivered, the carrier shall send it back to the return address or the shipper’s address.If this occurs, rewrite the address, making certain that all of the details are exact, and try again.Once you’ve determined the most efficient method of addressing your item, travel to your local FedEx location to ship it.

In addition to FedEx Overnight, FedEx 2Day®, FedEx Ground, and FedEx Express Saver, FedEx also offers a variety of other delivery choices.Check out FedEx Delivery Manager® as well, which allows you to track, reroute, place a temporary hold on a delivery, sign for a parcel, and more.

How to Send an International Package

  • Learn how to send packages from the United States to other nations, whether you’re sending items to: To pay for postage and complete customs forms for your shipment, take it to a Post OfficeTM facility
  • Create and print your own customs form, which you will need to bring with you to the Post Office when you get your item. (This saves a significant amount of time!)
  • Use the Click-N-Ship® service to complete the following tasks from the comfort of your own home or office: Postage is paid for, shipping labels and customs paperwork are printed, and a pickup appointment is scheduled

For information on mailing letters and big envelopes weighing less than 3.5 oz and less than 15.994 oz to other countries, see How to Send a Letter: International.ALERT: As a result of COVID-19 service implications, the United States Postal Service is no longer able to receive or transport international mail to a number of nations.See a list of all nations where service and promised delivery have been temporarily suspended.Read More

Send International Packages: Step-by-Step Instructions

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Before You Start:

  • What You’ll Need to Get Started The whole name of the person or firm to whom you are delivering the item, as well as their complete international mailing address
  • A detailed list of the items you’re shipping, as well as their monetary worth (for the customs form).
  • Example: Men’s cotton shirts, not ″clothing,″ should be used.
  • If you’re printing your customs form, you’ll need a printer. (It will save you a lot of time if you use our Customs Form Online tool to complete your own form, then print it off and deliver it with your box to the Post Office where you will pay for postage and ship your package.)
  • Materials for packaging (such as boxes, cushioning, and tape)
  • and

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You Should Know

  • Delivering packages to foreign nations differs from sending shipments within the United States in the following ways: Tracking: Depending on how and where you ship, you may or may not receive the same degree of tracking information that you are accustomed to receiving for items sent within the United States.
  • Rules: There are additional rules, laws, and regulations that you must adhere to (from the United States Postal Service, the United States, and the destination country), and you are responsible for adhering to all of them.
  • Things You Aren’t Allowed to Send: There are a variety of items that cannot be sent in overseas shipments, and each country has its own restrictions regarding what can and cannot be sent in inbound goods.
  • Forms for Customs: It is required that all merchandise (i.e., anything other than correspondence or documents) be shipped with a customs form that has been computer-generated (rather than handwritten) by approved USPS software, which then electronically transmits the customs form data to United States Customs and Border Protection (CBP). The customs form must be handed in to a retail associate at a USPS facility, who will then use the information to create a computer-generated customs form for you.
  • Consequences: You’ll want to be extremely thorough, meticulous, and correct in your work. It is possible that your shipment will be delayed, subjected to additional import duties, or possibly refused, seized or destroyed by the nation that you are sending it to.

Step 1: Where, What, & How Much Can You Send?

  • Discover what you are not permitted to send to the country to which you are sending the package in the International Mail Manual’s Individual Country Listings for the country you are sending the package to (Also see general International Shipping Restrictions and Prohibitions.)
  • What you can send and how much you can send (weight and size restrictions)
  • What shipping services are available to you
  • Other facts related to a certain nation

More information may be found at First, check the International Service Disruptions page to ensure that the United States Postal Service is still accepting items for delivery to your destination country.

What Can I Send?

  1. See International Shipping Restrictions for basic information on things that cannot be shipped (prohibited) and those that can only be shipped under certain conditions (restricted).
  2. In addition, see USPS Publication 52, Hazardous, Restricted, and Perishable Mail, which provides further guidelines.
  3. Finally, each country has its own set of restrictions about what it will and will not permit: In addition to displaying other vital information such as weight limitations and pricing categories, the Individual Country Listings allow you to locate your desired destination country.

How Much Can I Send? (Size & Weight Limits)

International package services provided by the United States Postal Service have varied maximum weight limitations, and destination nations may have lower weight limits as well.Aside from that, there are restrictions on the kind of items you may send to certain locations (for example, only printed material or communication) and the monetary worth of such items (for example, items sent using First-Class Package International Service have a maximum value of $400).

Service Max Weight (Country limits may be lower)
Global Express Guaranteed® (GXG®) 70 lbs
Priority Mail Express International® Flat Rate Envelope: 4 lbsMailing Box (Priced by Weight): 70 lbs
Priority Mail International® Flat Rate Envelope: 4 lbs Flat Rate Box: 20 lbs Priced by Weight: 70 lbs
First-Class Package International Service® Up to 4 lbs (64 oz)
First-Class Mail International® Up to 15.994 oz for a large envelope (flat), documents only
Airmail M-Bags® Up to 66 lbs (printed material only)
  • There are no restrictions on the size, shape, or thickness of large envelopes (flats) for First-Class Mail International. They must be rectangular, flexible, and uniformly thick, with the following maximum dimensions: The dimensions are 15″ in length, 12″ in height, and 3/4″ in thickness, with a maximum weight of 15.994 oz. Envelopes that are larger than the maximum size restrictions for First-Class Mail International, as well as envelopes that are hard or lumpy, will be charged the First-Class Package International Service® (small package) rate instead. Packages: If you are using your own box, you must adhere to the following size restrictions (please keep in mind that national restrictions may be lower): First-Class Package International Service: This service is available in both English and Spanish. The maximum length is 24 inches, while the maximum total length + height + thickness is 36 inches.
  • Packages for other overseas destinations must have a total girth (the distance around the thickest section of the box) and length (the longest side of the package) that are less than 108″. Learn how to measure the circumference of a package. It is not necessary to measure your shipment if you are using USPS Flat Rate packaging in conjunction with the appropriate USPS Flat Rate service.

For additional information on weight and size constraints, as well as other restrictions, limitations (including particular country weight and size limits), and other supplementary features, please see the International Mail & Shipping Services Page.

Step 2: Choose an International Shipping Service

When it comes to mailing overseas shipments, the United States Postal Service offers six alternative options.Some services are exclusively available in specific regions, or for specific types or quantities of content: for example, For information on individual nations, refer to the Individual Country Listings.If you know what you’re sending and where it’s going, look into various services you can utilize.Then refine your selection based on factors like pricing, speed, and features that are offered.More information may be found at What you ship (including its size, shape, and weight) and if you want tracking or other special features are all factors to consider when selecting a USPS International Service.The country to which you’re sending depends on how much money you want to spend and how fast you want it to arrive.

If you want to send anything that weighs less than 4 lbs (64 oz) and is valued less than $400, you’ll want to choose one of our most popular services, First-Class Package International Service.Alternatively, Global Express Guaranteed, which provides faster, date-certain delivery in specific countries and locations, is available.More information and features may be found at: International Shipping Services from the United States Postal Service NOTE: If the United States Postal Service (USPS) is unable to accept your overseas package (for example, because it exceeds USPS maximum size limitations), you will need to use a different carrier.

International Insurance & Extra Services

You may be able to add insurance or other supplementary services (such as Registered Mail®) to your order, albeit not all features are available for all USPS shipping options or for all international destinations. Find out more about international insurance and other services by visiting their website.

Step 3: Prepare Your Box

  • Choose and pack your own box. Pack your box carefully to ensure that the contents are protected and that the package arrives in good condition. Make use of a strong box that has enough space to provide additional padding for fragile things and to prevent objects from moving.
  • Make certain that any previous marks, mailing labels, and addresses have been entirely covered or blacked out if you’re recycling a box.
  • More information may be found at Take note of each item (for future reference when you complete the customs form in Step 6), how much it weighs, and how much it is worth—you’ll need this information for your customs form (whether you fill it at home using our Customs Form Online tool or at the Post Office)
  • Using 2-inch wide packing tape, tape your box together so that it shuts flat on all sides and strengthen the flaps.

If you plan to utilize the Global Express Guaranteed, Priority Mail Express International, or Priority Mail International Flat Rate services, you may take advantage of a free shipping supply offer that will be given to you for use with those services.

Step 4: Write the Address

  • Write the address in a manner that is parallel to the longest side of the package, making sure that both the address and postage may be accommodated on the same side. Each country’s international address format is distinct from the others. You must write the delivery address in the English language (if you need to use another language, you have to add the English translation after each line). More information may be found at Your return address and delivery address should be printed clearly on the same side of your box as where you’ll be placing your postage in order to assist guarantee that your shipment arrives on time. Instructions on how to format an international address Addresses should be typed in all capital characters.
  • Make use of a permanent marker or a pen.
  • There should be no commas or periods.
  • Fill out the Sender’s Address form. In the top-left corner, write your mailing address in the United States (the ″return address″). Separate the following information into separate lines: Your entire name or the name of your firm
  • The number of the apartment or unit
  • Complete street address, as well as the city, state, and ZIP+4 Code®
  • Fill up the blanks with the delivery address. In most cases, you’ll write the delivery address in the middle of the label or package, as seen below (below and to the right of the return address, if possible). If the delivery address is in a foreign language (such as Russian, Greek, Arabic, Hebrew, Cyrillic), you must write the English translation after each line. If the delivery address is in another language (such as Russian, Greek, Arabic, Hebrew, Cyrillic), you must write the English translation after each line. Various address forms are used in various nations (for example, the Postal Code might go before the city). The Universal Postal Union (UPU) provides detailed information on postal addresses in various countries by visiting their website and selecting ″Postal Addressing Systems (PAS).″ Generally, the following should be written on different lines: Full name or firm name of the recipient
  • full street address of the recipient
  • city, subdivision (such as province, state, county), and postal code of the recipient
  • country

More information about addressing may be found in the International Mail Manual.As an illustration, the United Kingdom THE ADDRESS OF MR.THOMAS CLARK IS AS FOLLOWS: 117 RUSSELL DRIVE LONDON W1P 6HQ UNITED KINGDOM IMPORTANT: If you’re sending mail to a United States territory, an American military post, or a United States embassy in another country (APO/FPO/DPO mail), see How to Send a Package: International Addresses.Domestic.TIP: You should also include a sheet of paper with the recipient’s complete name and address on it, which you should include in your gift.Instructions on how to address international mail and packages Mail sent to U.S.

military bases and embassies in other countries (APO/FPO/DPO Addresses) is treated differently than normal mail; you pay domestic rates, use a different address format, and must complete a customs form.For more information, see Military Bases and Embassies in Other Countries.In order to prevent mail from accessing foreign mail networks, shipping addresses for APO/FPO/DPO addresses should not contain city or country names.Make careful to include the unit and box codes for APO/FPO/DPO shipping addresses when sending to these locations (if assigned).Examples of Military Addresses

Step 5: Calculate & Apply Postage

  • Whether you’re intending to use stamps or pay for your postage at a Post Office location, you can figure out the cost of your postage by using the International Postage Calculator. You may also pay for and print overseas postage for Global Express Guaranteed, Priority Mail Express International, Priority Mail International, and First-Class Package International Service using the Click-N-Ship service. More information may be found at Check to see that you’re paying the correct amount of postage: Check to ensure that the weight is accurate: Weight your package at the post office, or use a kitchen scale or postal scale to do this. Make sure to include the weight of everything, including the packaging materials.
  • The United States Postal Service rounds up weights to the nearest ounce, whereas others round up to the nearest pound. Example: If you’re mailing a Priority Mail International box that weighs 5 lbs 2oz, you’d round up to the next pound and pay the 6 lb fee.
  • Make use of the appropriate shipping service: The First-Class Package International Service, for example, may only be used for goods weighing up to 4 lbs (64 oz) and valued at less than $400
  • the Priority Mail International Service can only be used for items weighing up to 4 pounds (64 oz).
  • Make sure the measurements are correct. If you’re using your own packing for Global Express Guaranteed, dimensional weight may apply
  • thus, be sure to input the measurements of your box in the International Postage Price Calculator to verify that you’re paying the correct amount of postage.
  • Make use of the proper packaging label. Make certain that the label you’re applying corresponds to the box. If you send a shipment by Priority Mail International, you can only use Priority Mail labels on that package.

Calculate the cost of international postal delivery.

Add-On Services

  • Optional services such as insurance, proof of delivery (including tracking numbers), special handling (including signature services), and other optional services will incur an additional charge. Most information may be found on our Overseas Insurance & Extra Services page
  • some of the more typical add-on services for international packages are as follows: Insurance: Some insurance coverage is included with the Global Express Guaranteed, Priority Mail Express International, and Priority Mail International services, and you can purchase additional coverage up to specific limitations.
  • Registered Mail® is a service that allows you to send mail using a tracking number. It is necessary for the recipient to sign for the mail in order to verify delivery (or attempted delivery).
  • Delivery Record with Signature: You’ll receive a printed or email delivery record that includes the recipient’s signature.
  • Certificate of Mailing: A document proving that you sent anything through the mail from a post office.

More information about International Insurance & Extra Services may be found here.

Step 6: Create Your Customs Forms & Labels

  • When sending packages to foreign countries, you must complete a customs declaration form. All customs forms must be generated using a computer: If you utilize the Click-N-Ship service to print your own postage, it will also produce a customs form for you
  • otherwise, you will have to create one yourself.
  • We recommend that if you’re going to be paying for your postage at the Post Office, you save time by printing your own customs form at home using our Customs Form Online service.
  • Alternatively, you can bring your box to the Post Office and fill out Form PS 2976-R, which you can then hand

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